Classroomtech.org.uk

Have you ever wanted to grab a bit of a website, document or picture from your computer screen and use it in a PowerPoint or on a worksheet?

You could take a screen shot with the print screen button, but if you don’t want the whole screen you then need to crop it in some way. A better solution is to use a screen capture utility that allows you to capture only part of the screen, or even better any free form area you like. Windows Vista has a built in tool called the ‘snipping tool’ that does that, but if you want that functionality on Windows XP you need a program called Snippy.

Snippy is a very small free program that when running has a little scissors icon in the task bar at the bottom of the screen. When you want to capture a screen snip you click on the icon and then draw around the area you want to capture.

You can choose whether to have a line around the snip as well as the colour and thickness of the line. A rectangular area can be captured by holding down the shift key whilst dragging.

Once you have made your snip, the picture is placed in the computers clipboard to be pasted into whatever program you want. You can also save the picture in one of several picture formats (bmp, jpeg, gif, tiff, png) by right clicking on the icon and selecting save as.

Snippy can be downloaded free from its website.

So you have your lesson all set out in PowerPoint with your explanations ready. Now you want to show a website as part of your lesson. Normally that would mean closing the PowerPoint show and switching to your web browser to show the page you want, which takes time and could detract from your flow.

There is an alternative. Using a special PowerPoint plugin it is possible to have a live web page appear in a PowerPoint presentation. This is not just a screen shot, but acts just like your web browser and allows full navigation of whatever web sites you want.

The plugin is called LiveWeb and is available as a free download. When it has been installed (which is done as with any other program) you will see two new options at the bottom of the ‘Insert’ menu in PowerPoint. It is then easy to add a web pages to your Presentation as follows.

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Most children love playing games and flash based games are very popular. There are lots of educational flash games available and they can be a useful tools in the classroom for reinforcing or revising topics. They can be used with the whole class or for individual pupils on computers.

The problem with the many of the games I find for use with pupils is that they never do quite what I want them to. The questions may not be all on the topic I want or the website they are based on may have too many other distractions that make if difficult for pupils to concentrate on what they should be doing.

A solution to these problems is to make your own games that are based on the questions you want to focus on and that can be run from a school network or a website that you have control over. Unfortunately developing games in flash requires a lot of skill and knowledge that most of us don’t have the time or skills to develop. That is where Contentgenerator.net comes in. Contentgenerator.net provides a series of programs that make it easy to create your own flash games to use with pupils. Many of the programs are commercial, but are priced reasonably, while others are free.

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Kerr-ching! The use of sound in the classroom (except teachers’ and pupils’ voices) is often overlooked. Almost everywhere that our pupils go they are used to hearing things and sound is used to reinforce messages all over the place. Try watching a TV game show and listening out for the sounds that accompany whatever the contestents are doing.

Obviously our classrooms aren’t TV studios and our lessons aren’t gameshows, but we can use sound to reinforce what we are teaching, or just to add another dimension to some of the things we do. One possiblity is to play music to the pupils while they are working, but that is a topic for another post. What I want to talk about is using sound effects rather than long pieces of music.

I sometimes like to play games with my classes to help introduce or reinforce a topic, maybe as a starter or plenary. It might be along the lines of a TV quiz like Who Wants to be a Millionaire or Countdown, or something like a simple team head to head quiz. I want the pupils to enjoy these and find them fun so I use the interactive whiteboard to make them visually engaging and I can use sound effects to add a further dimension. Nothing complex, maybe a ‘Ding’ for a correct answer or a round of applause at the end of a round.

There are lots of sound effects freely available on the internet. I have collected a few together in Mp3 format that you can download from here (Zip file – 1.17Mb).

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1 hour? 50 minutes? 30 minutes? Whatever the length of your lessons, you will probably want to divide them up into several shorter sections or tasks. Making your pupils aware of the timing of your lessons can encourage them to work with more purpose and focus than when they’re not sure how long they have. The other advantage of sharing timings is that it can help to keep track of the time when you are focused on the lesson and helping pupils.

Timing can rely on a normal clock on the wall, or on your watch, but in order to make everyone on the room most aware, a countdown timer is very useful. Using a timer in lessons is nothing new and a physical timer can be effective, but if you have a projector in your classroom then a software based timer may be the best option.

There are a number of different timer programs available on the internet. Some are very simple and do nothing more than count down from a set time, while others have loads of bells and whistles like multiple timers and reminders.

The six timers I am going to highlight are all simple to use and are ideal for the classroom. They all have the basic function of counting down from any time between a few seconds to several hours, but they each look different and work slightly differently. Some are more complex and need to be installed on your computer. Others are flash based and will run without being installed. They are simpler, but do have the advantage that they can be run full screen. (Read the rest of this entry…)

As teachers we have to manage large amounts of data. There are lots of different ways to organise lesson planning and record keeping from paper based planners and mark books to computer based solutions. As more and more of us have a laptop on our desks all the time it becomes more practical to have our data stored electronically.

Some teachers use tools such as Google Calendar to organise their planning and spreadsheets (e.g. Excel) are popular for registers and marks. These are good solutions and have benefits like the ability to access your planning from anywhere if you use web based tools like Google Calendar. The down side is that while these are good solutions, they are separate and it is difficult to connect the different bits of data together.

A few years ago I went looking for a better solution for organising my planning and marking and came across a program called Teachers Personal Information Manager (TPIM) and I (and several of my colleagues) have been using it ever since. This program is written by a teacher and is based very much around the sort of information that teachers need to have to hand every day in the classroom.

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Edit: When I first posted about the Drag and Drop Macro I neglected to give proper credit to and details about it’s author Hans W. Hofmann.

The code is free for personal use and you can find more details and some enhancements on Hans W. Hofmann’s website at http://test.lemitec.de/ppt/Powerpoint%20DragAndDrop.htm

Although PowerPoint is a great resource and can be used to create all sorts of resources for use in lessons, one of the problems with the way it is normally used is that it’s not very interactive.

Turning PowerPoint presentations from a linear series of slides into something that can be interacted with can be achieved using a variety of methods including hyperlinks (which I will discuss in a future post), action buttons and now drag and drop elements.

With drag and drop elements you can create interactive games and activities such as the activity matching words and their definitions in my demonstration presentation below.

This is possible using a special macro to set items within a PowerPoint presentation to be dragged and dropped. Don’t worry if you don’t know how to create macros or are not even sure what they are, the macro has been made for you and all that you need to do is:

1. Download the presentation below (which already contains the macro)
2. Add any slides that you want to make your presentation (either make them from scratch or copy them from an existing presentation)
3. Delete the instruction and example slides

There are more detailed instructions within the demo presentation, which will guide you through setting up PowerPoint to allow macros to run (only needs doing once) as well as adding your slides and setting things to be dragged and dropped.

I suggest that you keep a copy of the demo presentation safe so you always have the instructions and work on a second copy when you create each new presentation. But don’t worry if you forget, you can download it again from here. When you have finished your presentation you can save it as ‘Read only’ which will mean that the bits that have been dragged around will return to where they were.

Here is the demo presentation. You can download it using the link below (the drag and drop doesn’t work in the online version).

Download drag and drop demo presentation

I would guess that almost all teachers who have a projector use PowerPoint at some point. One thing that I find useful in helping to make the use of PowerPoint presentations as smooth as possible is keyboard shortcuts.

Instead of using the mouse to navigate the presentation using the keyboard makes a variety of actions quick and easy to access.

There are lots of shortcuts that can be used during presentations (as well as in editing), here are a few that I think are particularily useful:

• F5 – Start presentation

• Esc – End presentation

• B – Turn the screen black (press it again to continue the presentation)

• W – Turn the screen white (press it again to continue the presentation)

• Ctrl + P – Turn the pointer into a pen so that you can annotate the slide

• Ctrl + A – Change the pen back into a pointer

• E - Erase any annotations you have made with the pen on the slide

• Number + Enter – Jump to a slide by number (e.g. 5 + Enter would take you to slide 5)

• Home – Jump to the first slide

• A - Hide/show the pointer arrow (toggles between them)

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